Meet Annie — the HOA manager your board never had to hire
She takes the meeting notes, tracks the dues, files the documents, and tells you what needs your attention. She knows your community's actual data — every balance, every open ticket, every governing document. And she never changes anything without your say-so.
Annie: included in your trial, then from $10/mo.
- AI meeting notes
- Ask Annie, your AI HOA manager
- Online dues with autopay
- Double-entry books
- One-click QuickBooks sync
- Digital elections with proxy voting
- No contracts, cancel anytime
- Violations, fines, and maintenance
- Amenity reservations
- Visitor QR passes
- Free branded community website
- Vendor directory, bids, and invoices
- Automated workflows
Run the meeting. Annie takes the notes.
Nobody runs for the board to spend meetings typing. Start a meeting from your document library and Annie listens through the device in the room, writing up agenda items, motions, votes, and action items while you talk. When you finish, she drafts clean notes for you to correct and files them as a PDF in your library.
- No audio is uploaded or kept — your browser transcribes the speech and only the text is saved
- She won't start until you confirm you've told the room, and the filed PDF records who confirmed it
- The notes are marked as a draft until your board approves them
- Transcripts are deleted after 30 days; the filed notes stay in your library
- Pause for a break or executive session, and the notes show the gap
Works in Chrome, Edge, and Safari. Speech-to-text makes mistakes, especially with names and figures, so read the draft before you file it.
Board meeting · September 18Transcript
…Raj moves we approve the Brightscape bid at forty-two hundred. Maria seconds. All in favor? Five ayes, none opposed.
Annie's draft notes
3. Landscaping contract
Motion to approve Brightscape, $4,200 (Patel / Ortiz)
Passed 5–0
Action items
Jane Doe — sign the contract by Oct 1
Annie never changes anything without your say-so.
Other AI in this market is racing to act on its own. Annie proposes. A change she wants to make arrives as a card that shows the record as it stands and exactly what she would do to it. Nothing runs until someone with the right permission allows it — once, or always for the routine setup work you choose.
- Record corrections show what's stored beside what she would change it to, field by field
- The wording comes from your database, not from her account of what she picked
- Her permission is re-checked at the moment you confirm, not when she asked
- She runs the same code your board pages run — never a parallel shortcut
- Anything that touches money or reaches a resident asks every time — it can never be set to Always allow
Annie wants to update a resident- Last name
- Hernandes → Hernandez
- Phone
- none → (720) 555-0148
Not a chatbot. She does the work.
Annie has the same tools your board has, and she is scoped to your community alone — she cannot see another association's data, and she will not answer from the open internet.
She takes the meeting notes
Start a meeting from your document library and run it as usual. Annie writes up the agenda items, motions, votes, and action items as you talk, then files a draft for your board to approve.
She builds your directory from a spreadsheet
Send her the roster — a CSV, an export, or a photo of a printout. She reads it, works out which column is what, shows you exactly what will import, and loads it once you say go.
She knows what's owed
Annie knows every balance in the community and who is past due. Ask what's outstanding and she answers from the ledger, not from a guess.
She files the document library
Create folders, move documents into them, rename things, set who can read what. She warns you before a move quietly withdraws a file from your public website.
She triages the work
New maintenance tickets get categorized and prioritized on arrival. Open violations, pending architectural requests, overdue reviews — she keeps the list and hands it to you.
She corrects the record
A wrong phone number, a misspelled name, a vehicle on the wrong home. Tell her in plain words; she finds the record, shows you the before and after, and fixes it on your confirmation.
She works on a schedule
Give her a standing job — a Monday report on open violations, a monthly draft announcement. Routines only report and draft; a person still publishes anything she prepares.
She sends a morning briefing
Turn it on and your board starts the day with one email: overdue architectural reviews, open tickets and violations, and what's outstanding. The numbers come straight from your records.
She works to your permissions
Annie can only do what the person talking to her is allowed to do. A resident gets their own balance; a treasurer gets the community's. There is no back door.
Everyone else built their AI for management companies.
The association software market has plenty of AI. All of it is sold to the companies that manage hundreds of communities for a living. Annie is for the five neighbors who volunteered.
Vantaca — HOAi
Agentic, and sold to management companies at enterprise prices. Markets acting without a human confirming each step.
AppFolio — Realm-X
A portfolio assistant for professional property managers. Powerful, and not aimed at a volunteer board.
Buildium — Lumina AI
Five specialized AI areas across a property-management suite. Again, the buyer is a management company.
CINC — Cephai+
Association-native and built for scale — hundreds of communities, not the one you live in.
Annie — HavenHOA
Built for a volunteer board, priced per home, and answerable to you. She proposes; you confirm. No implementation project, no enterprise contract, no account manager to call.
Put Annie to work on your community this week.
Send her your roster and she will have your directory built before your next board meeting.
Annie assists your board. Your board decides.